Call For Workshop/Tutorial Proposals

We invite proposals for workshops, demanding to the context of the dissertation discussion chapter and tutorials to be help in conjunction with MICCAI 2014. To ensure a rich and diverse workshop/tutorial program, we reserve the right to ask workshops/tutorials with substantial overlap to modify their plans. Please read the submission instructions below for more details.

The purpose of workshops is to provide a comprehensive forum on topics that may not be fully explored during the main conference. Workshop topics should address an open problem relevant to MICCAI. A workshop may include a combination of guest/invited speakers and submission papers. The workshop format is a single stream of oral presentations that allows significant time for questions and discussion. A workshop may also include panel and poster sessions. Computational challenge workshops should include a significant computational component, in addition to discussion and presentations. Computational challenge workshops should be interactive and encourage problem solving. Double submissions to MICCAI and the workshops are prohibited. Papers accepted for the main meeting may not be submitted to any workshop. No papers may be submitted to multiple workshops.

The purpose of tutorials is to provide educational material for training new professionals in the field including students, clinicians and new researchers. Tutorials should focus on an existing sub-discipline of MICCAI with known methods, approaches and open problems. There should be a cohesive theme to a tutorial, e.g., methodology, organ, disease, etc. Tutorials may focus on basic or advanced knowledge transfer. Tutorial organizers should identify the target audience and educational objectives (for example, Continuing Medical Education guidelines might be followed). The tutorial format is a set of formal lectures, with ample discussion time.

Submission

Proposals must be submitted by email in PDF format to by the deadline below. Proposals should be 1-2 pages and provide sufficient information to evaluate the relevance and importance of the topic, and the size of the interested community. If they have any questions about the expected format or the content of the proposal, the organizers are encouraged to contact the Workshop Chairs at .

The proposal should include

Title and brief (150 words) outline of workshop/tutorial topic and scope.
Names and contact details (email, telephone number, postal address, web page) of workshop/tutorial organizers.
The duration of a workshop/tutorial: either half day (08:00-12:00 or 13:00-17:00) or full day (08:00-17:00). If you have a preference for the day or the workshop/tutorial (before or after the conference) please include it in your proposal.
Academic objectives and justification of relevance to MICCAI.
Workshop/tutorial format plans.
Anticipated (min/max) number of participants with reasoning for the number (e.g., numbers from previous workshops/tutorials).
Names of guests speakers or anticipated major contributors.
Space requirements and special equipment or technical support needed. This is particularly important for computational challenge workshops to help us evaluate and prepare for special workshop requirements.
We are considering offering some of the workshops at the Harvard Medical School, to encourage local clinicians to participate. Please indicate in your proposal if you would like to take advantage of this option. If enough workshop organizers are interested, we will reserve conference rooms for a cluster of workshops.

Selection Criteria

Due to the limited number of rooms available, and for the interest of the participants, a selection will be performed within the submitted workshops tutorials and challenges. The selection criteria include

Expected interest of the topic for MICCAI audience. Emergent subjects will be favorably considered if the link with the MICCAI community is clearly established. Some slots may be reserved for events involving clinicians in a meaningful way.
Quality of the organization planned for the review process in workshops, the faculty selection in tutorials, and the challenge organization in terms of data provided, interactive processing (online and/or offline) and evaluation of results.
Diversity of topics. Overlapping workshops and tutorials will be required to resubmit before the final decision is taken.

Organization

The workshop/tutorial organizers must arrange for advertising of the workshop/tutorial, submission and reviewing of papers, notification of acceptance, compilation of the workshop/tutorial program, and print-ready layout of the proceedings.
The MICCAI 2014 organizers will provide a graphics kit so that the MICCAI branding is consistent. MICCAI banners and logos on workshop advertisements are compulsory.
The MICCAI 2014 organizers will advertise the workshop/tutorial on the MICCAI website in a general call for workshop/tutorial participation. A link to your website main page will be provided.
Workshop/tutorial organizers will be notified of the day on which their session will be held.
The MICCAI 2014 organizers will manage the registration of the participants.
The MICCAI 2014 organizers will provide space for presentations and posters and AV support, within the constraints of the space available.
Meetings with fewer than 20 registered attendees may be cancelled, as these are not financially viable. On July 22, 2014 all workshop/tutorial organizers with fewer than 20 registered participants will be informed, and the workshops/tutorials will be cancelled by August 1, 2014 if the number of registered participants is still below 20.
Authors will assign to MICCAI the right to distribute the workshop/tutorial material to MICCAI members and to workshops, tutorials and MICCAI attendees, independently of the copyright ownership planned by the workshop/tutorial organizers. It is up to the workshop/tutorial organizers to collect the agreement of the authors for that and communicate this information to journals/publishers utilizing material from MICCAI workshops/tutorials.
The registration fee will include a USB memory device containing workshop/tutorial materials. Workshop/tutorial organizers must provide MICCAI 2014 organizers with a single PDF file containing all of the needed materials by the deadline below.
Workshop/tutorial organizers may negotiate a journal special issue for the best papers in the workshop/tutorial.

Venue

The workshops/tutorials will be held on MIT campus and at Harvard Medical School (if requested by the organizers). Onsite services and catering arrangements will be organized by the MICCAI 2014 organizers.

Budget

MICCAI 2014 will not pay for travel or other arrangements for workshop/tutorial organizers or any of their invited guests. Organizers and their guest have to register to the workshop. One free workshop registration will be provided to the workshop organizers if the number of registrants is above 40 people.

Important Dates

Jan 1	Workshop/tutorial proposals are due.
Jan 20	Preliminary decisions reported back to the workhop organizers. Organizers of substantially overlapping workshops/tutorials will be asked to resubmit their proposals.
Feb 10	Revised proposals for workshops/tutorials with substantial overlap are due.
Mar 1	Final acceptance notifications.
Mar 30	Call for papers. The MICCAI organizers will provide two rounds of calls for papers on behalf of all workshops/tutorials. Each organizer is encouraged to use their mailing lists for additional calls.
May 27	The earliest workshop/challenge paper submission deadline. The deadline is to be decided by the organizers of each workshop but must be later than May 27.
Jul 5	The latest paper acceptance notification. The date is to be decided on by the organizers of each workshop but must be no later than July 5.
Jul 15	Draft program submission deadline. Draft program for each workshop/tutorial that includes time table with presentation titles of keynote speakers, oral speakers, and poster presenters should be uploaded to the workshop organizer's website.
Aug 1	Final program submission deadline. Final program should be uploaded to the workshop organizer's website.
Aug 1	Workshops/tutorials with low registered attendance or without available full final program will be cancelled.
Aug 5	Final workshop proceedings submission deadline. Workshop organizers to fully compile their proceedings into a single PDF file and email them to .
Sep 14/18	Workshops/tutorials.